Database/Digital Communications Coordinator
The Jesuits USA Central and Southern Province has an opportunity for a talented individual to serve as the province Database/Digital Communications Coordinator. This position is a full-time non-exempt position reporting to the Provincial Assistant for Advancement with a dotted-line reporting responsibility to the Provincial Assistant for Communications.
Specific duties include the following:
- Oversee processing of donations.
- Oversee maintenance of Blackbaud Raiser’s Edge database.
- Oversee website interface with Blackbaud credit card processing system.
- Serve as the primary liaison to Blackbaud data services.
- Prepare database queries and gift reports.
- Use Net Community to create webpages and emails to various constituencies.
- Ensure seamless integrations with partner software systems: Net Community, Crescendo.
- Assist with annual appeal campaign.
- Maintain province webpages for credit card payments and event registration and prepare related reports.
- When necessary, assistance may be required at “All Hands On Deck” Special Events.
- Assist with maintenance and troubleshooting of other province webpages.
- Other duties as assigned by the Chief Advancement Officer
Skills and Qualifications
- Three or more years of experience in database management, gift processing and knowledge of Blackbaud systems. Raiser’s Edge and RENXT experience preferred.
- Experience in website management and creation. Experience with WordPress preferred.
- Experience and expertise in HTML programming preferred.
- Experience with Photoshop and Adobe Acrobat.
- Attention to details.
- Ability to work and support a team environment.
- A natural problem solver.
- Willingness to work at least some days from home office.
- Ability to manage multiple tasks at one time.
- Spanish preferred.
- Salary range is approximately $40,000-45,000, depending on experience.
The leadership Jesuits USA Central and Southern Province recognizes that the current COVID-19 pandemic presents special challenges in offering safe work environments. The person who is selected for this position will be provided an individual office. We take every precaution to keep team members safe and healthy.
Please send your résumé and a cover letter to the Chief Advancement Officer at UCSAdvancement@jesuits.org. Please be sure to include your knowledge and experience with Raiser’s Edge. Position is open until filled.
Administrative Assistant – Jesuit Archives & Research Center
The Jesuit Archives & Research Center (JARC) houses the collective memory of the administrative provinces and the governing body of the Society of Jesus in the United States. The Society of Jesus mandates and supports record keeping and the maintenance of archives to provide a window into the origins, development, spirit, and charism of the order and its members throughout the world. The organization strives to fulfill its mission as a repository of record.
JARC seeks a full-time Administrative Assistant to provide administrative and operational support within its administrative offices. The assistant prepares meetings and schedules appointments; organizes and maintains paper and electronic files; manages mailings and correspondence; processes deposits, payments, and purchases; enters data and prepares reports; assists in areas of facilities management and technology. The Administrative Assistant reports to the Director of the Jesuit Archives & Research Center.
Duties and Responsibilities
- Provide administrative assistance and support to the director, associate archivists, records manager, and receptionist, including, but not limited to, facilities management, organization of events and meetings, and technology matters
- Plan and coordinate meetings, including, but not limited to, lodging, meals, recording minutes, transportation, and travel arrangements
- Manage communication for the archives, including, but not limited to, drafting, receiving, and sending email and mail correspondence
- Welcome patrons and field telephone inquiries, managing multiple lines at a time
- Create expense reports for credit card and travel expenses
- Create and maintain detailed records and files, both digital and hard copies, for the archives
- Attend meetings with staff and with outside stakeholders; take minutes at meetings; assist director and fellow staff in meeting preparations
- Submit monthly credit card reconciliations to the business office
- Order and maintain archives and office supplies
- Establish and maintain accurate files and records for archives supply vendors
- Process accounts payable and accounts receivable
- Assist with other general administrative duties as assigned by the director
- Adhere to all policies and procedures as set forth in the employee handbook
Experience and Skills
- Understand and appreciate Jesuit History and Mission
- Desire to contribute substantially to the mission of the archives
- Hold bachelor’s degree
- Project management skills: experience prioritizing multiple deadlines and schedules, both autonomously and with colleagues
- Possess exceptional interpersonal, verbal, and written communication skills
- Ability and desire to learn building operations and new technologies
- Ability to work in team-oriented culture
- Detail-oriented, self-motivated, and resourceful
- Experience in managing budgets and expense reports
- Exercise creativity, discretion, good judgment, initiative, organizational ability, and problem solving
- Must be able to lift and move 40 pounds
- Extensive experience with databases and software, Adobe, and Office 365 (Access, Excel, Outlook, PowerPoint, and Word)
Please send cover letter, resume, and list of three professional references to David P. Miros, Ph.D., at email@example.com. The deadline to receive applications is August 30, 2021 at 5:00 PM.
Salary and full benefits include health and dental insurance, short-term and long-term disability insurance, life insurance, retirement plan, and worker’s compensation.
Regional Health Care Coordinator
The regional health care coordinator (HCC) supports the mission of the Society of Jesus in meeting the healthcare needs of the members of the USA Central and Southern Province (UCS). The HCC assumes responsibility for the assessment, planning and coordination of care to respond to the needs of UCS members residing with the southern region of the UCS Province.
Principal Functions and Duties
- Meets at least annually with each Jesuit member of his/her designated region.
- Completes and maintains a confidential, accurate and current health record for each Jesuit utilizing the health care database system. This includes up to date health proxy/durable power forms.
- Acts as a resource, providing guidance and support to local superiors in planning for and responding to the health care needs of the Jesuits.
- Maintains a database of physicians, dentist, and ancillary care providers as a resource for individual men or superiors as needed.
- Coordinates plans of care for individual Jesuits with specific health care needs related to acute and chronic medical and psychological conditions requiring care outside of the local community, in hospitals or rehabilitation centers.
- May accompany Jesuits to medical appointments, determined on a case-by-case basis, to provide nursing support and guidance and facilitate coordination of care.
- Acts as a resource for all immediate and preventative health queries.
- Offers support and encouragement to individuals dealing with health diminishment, transitioning to Jesuits care homes or facing serious acute injury/illness.
- Assists Jesuits in understanding their Jesuit Health Trust benefits.
- Attend bi-annual (once every two years) meeting of all Jesuit Health Care Providers across the Assistancy.
- Ability to establish a working rapport and a trusting relationship with religiously vowed men of all ages.
- Understanding of and commitment to the vision, values, and mission of the Society of Jesus.
- Must have strong written and verbal communication skills.
- Excellent organizational skills, time management, and problem resolution skills.
- A sound understanding of clinical assessment, care planning, health education and collaborative care.
- Ability to function successfully in a self-directed but collaborative work environment.
- Ability to travel as required.
- Computer literacy.
Please send all inquiries, resumes and cover letters to firstname.lastname@example.org.